Planning a Meeting

Planning a meeting involves people, communication, and tools

Conducting Meetings

One of the biggest complaints about most organizations is meetings. . . they waste too much of our precious time. This is bad news for the leadership team of an organizations as meetings are important because that is where an organization's culture and climate perpetuates itself. Meetings are one of the ways that the organization's leaders tells its workers, “You are a member.” If you have bad, boring, and time wasting meetings, then the people begin to believe that this is a bad and boring company that does not care about time. Likewise, great meetings tell the workers, “This is a GREAT organization to be working for!” In addition, bad meetings lead to more bad meetings, which cost even more money.


Why are there so many bad meetings? Poor planning by the meeting's organizer and a lack of involvement by the participants. Listed below are recommended guidelines for conducting effective meetings:

Prepare For The Meeting

Teaching others

Prepare To Attend a Meeting (for all participants)

Set Up The Meeting Place

Assign A Note Taker (minutes)

Start The Meeting

Conduct The Meeting

Keep The Meeting Focused And Moving


Follow Up (Action Items)

Next Steps

Activity: Activities for Learning to Create Successful Meetings

Next chapter: Communication

Also see Presentations

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