Conducting Meetings


One of the biggest complaints about many organizations are meetings . . . they waste too much of our precious time. This is bad news for the leadership team as meetings are important because that is where an organization's culture and climate perpetuates itself.

Meetings are one of the ways that the organization's leaders tell its workers, “You are a member.” If you have bad, boring, and time wasting meetings, then the people begin to believe that this is a bad and boring company that does not care about time. Likewise, great meetings tell the workers, “This is a GREAT organization to be working for!” In addition, bad meetings lead to more bad meetings, which cost even more money.

Planning a Meeting

Planning a meeting involves people, communication, and tools

Why are there so many bad meetings? Because of poor planning by the meeting's organizer and a lack of involvement by the participants. Listed below are recommended guidelines for conducting effective meetings:

Prepare For the Meeting

Teaching others

Prepare to Attend a Meeting (for all participants)

Set Up The Meeting Place

Assign a Note Taker to Record (minutes):

Start the Meeting

Conduct the Meeting

Keep The Meeting Focused And Moving

Closing the Meeting

Follow Up (Next Steps or Action Items)

Next Steps

Activity: Activities for Learning to Create Successful Meetings

Next chapter: Communication

Also, see Presentations

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